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Changes to This Policy. We may, in our sole discretion, change this Policy from time to time to revise as necessary to include updates and remove outdated information. Updates can be found within this Policy, and the “Effective Date” can be found above. Unless stated otherwise, our current Policy applies to all information that we have about you and your account. Users should regularly check this page for any changes to this Policy. We will always post new versions of the Policy on https://www.tripkicks.com/privacy-policy/. However, we may, as determined in our discretion, decide to notify users of material changes made to this Policy via email or otherwise. Accordingly, it is important that you always maintain and update your contact information.
Your continued use of the Services or communication with us after the updated Policy has been posted (or any other indication of your consent) will constitute your acceptance of the updated Policy.
Information Collected. To use our Services, you must provide personal information (“Personal Information”), which can include your first name, last name, email address, and other professional attributes such as employee identification number, and organizational structure identifiers (e.g., department), often provided directly by your employer. By the nature of our Services, we will collect additional Personal Information pertaining to your past, future, or current business and/or personal travel, and/or related expenses. This data may be provided directly by users of our Services, or collected via third party applications (e.g., via API) made accessible directly by the users or by means of your employer. If we combine or associate information from other sources with information that we collect through our Services, we treat the combined information in accordance with this Policy.
We will not ask for or request sensitive information such as government identifiers, medical information, or financial information. Please do not provide this information to us through e-mails, feedback forms or in any other way unless specifically requested.
When you access the Services or open our emails, some information may be automatically collected, including without limitation your computer’s operating system, Internet Protocol (IP) address, Device Identifier, access times, browser type, device type, domain name, access times, duration of visit, referring URL, platform, new and repeat information, time stamp and language, and referring Web site addresses (“Non-Personal Information”). “Non-Personal Information,” shall also include other data derived from your use of the Services, unless it is combined with Personal Information, or unless otherwise required by applicable law.
Additionally, we may send one or more cookies to your computer and uniquely identify your browser session. Users who disable their web browsers’ ability to accept cookies may not be able to utilize some or part of the Services. In addition, as with any website usage, third parties that are unaffiliated with us may also collect information about you, including tracking your browsing history, when you use our Services. We do not have control over these third party collection practices. If you wish to minimize these third-party collections, and you can adjust the settings of your browsers or install plug-ins and add-ins.
If you operate outside of the United States, the transfer of your information to the United States is necessary for use of our Services. We take steps reasonably necessary (e.g., encryption) to help ensure that this information is treated securely during such transfer, and at rest.
Use of Information Collected.
We use Personal Information to provide our Services, and execute the primary functions of our business. The list below includes examples of how this information is used to:
In addition, we may use your information as described in any notice provided at the time you provide the information; and for any other purpose for which you may provide consent.
In addition to the uses described above, we may also use Non-Personal Information to: (a) aggregate and/or analyze usage patterns; (b) understand trends and preferences of our users (c) monitor and analyze the effectiveness of the Services and third party marketing activities; and (d) monitor aggregate site usage metrics.
How We Safeguard Your Data
While no method of transmission over the Internet or method of electronic storage is 100% secure, we strive to use commercially acceptable means to protect your Personal Information in an effort to prevent loss, misuse and unauthorized access, disclosure, alteration and destruction. We cannot guarantee its absolute security. We take industry appropriate physical, technology and organizational measures to protect all information. Examples of these techniques and practices include applying principles of least privilege in regards to who has access to information, using encryption methods when storing or transmitting Personal Information, and maintaining firewalls to prevent unauthorized persons from gaining access to information.
You are responsible for protecting your login information and applicable password(s) and for the security of information that you transmit to us over the internet.
Corporate clients are responsible for maintaining the security and integrity of both administrator account and individual subaccount login information.
Sharing of Information
Our safeguards, processes and policies are designed to promote the confidentiality and security of all Personal Information. As part of our Services, Personal Information may be disclosed to third party companies and people that enable us to provide the Services (together our “Service Providers”). Tripkicks requires all of our Service Providers who have access to Personal Information to conform to this Policy, or policies with equivalent or more stringent standards. These Service Providers may reside in locations outside of the United States. Our Service Providers do not have any right to use Personal Information beyond what is necessary to fulfill the Services. We may also share your Personal Information with (i) the organizations or entities on behalf of which we are providing the Services to you and/or on behalf of which you access or use the Services; (ii) your employer; (iii) our subsidiaries and affiliates; (iv) a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, liquidation, or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation or similar proceeding, in which Personal Information held by us about our users is among the assets transferred; and (v) other third parties with your express consent for any purpose disclosed by us when you provide the information. Personal Information may also be disclosed to other third parties with your express consent. We do not sell your Personal Information to or share it with third parties for their own direct marketing purposes.
We may also disclose Personal Information with law enforcement agencies, government officials, or other third parties as necessary for the purpose of:
In the event that we receive a request from a governmental entity to provide it with your Personal Information, we will make reasonable attempts to notify you of such request, to the extent reasonably possible and legally permissible.
Pursuant to the Privacy Shield, Tripkicks remains liable for the transfer of personal data to third parties acting as our agents unless we can prove we were not a party to the events giving rise to the damages.
Notice to California Residents / Your California Privacy Rights
California Civil Code permits California residents to request that we not share your Personal Information with third parties for their direct marketing purposes. If you are a California resident, you may contact email@example.com to request information regarding how we share Personal Information with third parties for their direct marketing purposes and/or to request that such information not be shared with third parties for such purposes.
In addition, we may share Non-Personal Information, including aggregated or anonymized data:
Retention and Deletion of Data
Tripkicks retains client information for the purpose of, and as long as is necessary for us to provide the Services. In addition, we will permanently and securely delete all live (online or network accessible) instances of client information within 90 days after the termination or expiration of any agreements with corporate clients for the provision of Services. If law requires us to retain archival copies of client data for tax or similar regulatory/legal purposes, this archived data will be stored in a secure manner.
Choice and Consent
By use of our Services, you are granting your voluntary consent for use of your data in terms described in this Policy. You have the right to withdraw your consent in at any time. If you withdraw your consent you may be unable to use some or all of our Services. In some cases you can limit the information you provide to us. You may send requests about your preferences and changes to your information, or withdraw consent by emailing the contact below. Additionally, if you are participating in our Services through your employer, your employer may make changes to information on your behalf.
Tripkicks, Inc. acknowledges that EU and Swiss individuals have the right to access the personal information that we maintain about them. An EU or Swiss individual who seeks access, or who seeks to correct, amend, or delete inaccurate data, should direct their query by emailing the contact below. If requested to remove data, we will respond within a reasonable timeframe.
Protecting Children’s Privacy:
We do not allow children under 13 years-of-age to use our Services or knowingly collect or maintain personally identifiable information from persons under 13 years-of-age. If you are under 13 years-of-age, then please do not use or access Services at any time or in any manner. If we learn that personally identifiable information has been collected on the Service from persons under 13 years-of-age and without verifiable parental consent, then we will take the appropriate steps to delete this information.
EU-US and Swiss-US Privacy Shield
In compliance with the Privacy Shield Principles, Tripkicks commits to resolve complaints about your privacy and our collection or use of your personal information transferred to the United States pursuant to Privacy Shield. European Union and Swiss individuals with Privacy Shield inquiries or complaints should first contact Tripkicks at: firstname.lastname@example.org
Tripkicks has further committed to refer unresolved privacy complaints under the Privacy Shield Principles to an independent dispute resolution mechanism, the BBB EU PRIVACY SHIELD, operated by the Council of Better Business Bureaus. If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed, please visit www.bbb.org/EU-privacy-shield/for-eu-consumers for more information and to file a complaint. This service is provided free of charge to you.
Additionally, we commit to cooperate with EU data protection authorities (DPAs) and the Swiss Federal Data Protection and Information Commissioner (FDPIC) and comply with the advice given by such authorities with regard to human resources data transferred from the EU and Switzerland in the context of the employment relationship.
If your Privacy Shield complaint cannot be resolved through the above channels, under certain conditions, you may invoke binding arbitration for some residual claims not resolved by other redress mechanisms. See Privacy Shield Annex 1 at https://www.privacyshield.gov/article?id=ANNEX-I-introduction
If Tripkicks shares Personal Information under the Privacy Shield with a third-party service provider that processes the data solely on Tripkicks’ behalf, then we will be liable for that third party’s processing of such Personal Information in violation of the Privacy Shield Principles, unless we can prove that we are not responsible for the event giving rise to the damage.
We are subject to the investigatory and enforcement powers of the Federal Trade Commission (FTC). We may be required to disclose Personal Information that we handle under the Privacy Shield in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.
If you have any questions about this Policy or to file any complaint regarding this Policy, please contact us at the following address:
299 Broadway, Suite 1200
New York, NY 10007
Telephone: (212) 609-2744
Setup some time to meet with our team and learn about the power of Tripkicks in your travel program.